Our Procekt CLEAN presents!
– CLEAN DESK
As part of the concrete presentation of the areas, tips and suggestions are compiled for the individual areas, which, among other things, should help to create an organised working environment as well as to achieve and maintain precision and efficiency. Perhaps you will also find one or two valuable tips?
"Tidiness is half the battle" - who hasn't heard this saying or had to think of it wistfully in one situation or another when looking for something again?
In order to always be well organised in the office, we have also created tips, rules and checklists for this area, which should help with your own desk organisation and provide suggestions. With the following five tips, we will help you to get your desk and your organisation back in shape:
1. Get rid of ballast using the 4-quadrant method.
Take small steps and one at a time
You need an empty area (e.g. floor) and a large waste paper basket.
Divide the empty space into 4 quadrants:
This is your place for the waste paper basket. Throw away everything you no longer need or have never used.
You will be surprised what has become superfluous.
This field contains everything that you can pass on to others for completion. Maybe you are someone who doesn't like to bother people and "do the little things yourself" ? Don't be shy, involve your colleagues.
In the third field you put everything you have to do yourself in the near future. Use the resubmission folder or Outlook task planning. Be particularly stingy here... J
This has a special meaning. This is where things come in that you can already do while you're tidying up, e.g. by phone, mail, filing.
The incredible thing is: this method works if you stick to the 5 basic rules:
- Clear the corresponding unit completely
- Do not form intermediate piles
- Touch everything only once
- Do not make more squares (5,6, etc...)
- Let it shine! Clean the empty unit spotless
2. Most used best achievable
Sit down at your desk and spread your arms to tidy up. Everything you can reach without contortions is your 1a zone. Here you should only store utensils that you need all the time. The centre of your 1a zone must remain free as a work surface for what you need to do at the moment.
The same rule applies to tidying up and creating order when you are standing in front of your cupboard or mobile container. Banish all rarely used items from the 1a zone - they are in good hands elsewhere.
3. Putting together what belongs together
The order of steps 2 and 3 is not coincidental, because good accessibility to the most important tools is a priority when tidying up and creating order.
Let's assume that you prefer to write with a particular biros: then it belongs in the top drawer. However, this does not mean that all writing utensils have to be stored there. You can keep the rarely used felt-tip pens and pencils in a less accessible area. Frequently used tools such as hole punches, staplers or calculators are also best kept in the front of the drawer.
4. Label legibly
Label in such a way that the lettering is legible at first glance. A box in a cupboard with the contents written only on the lid is pointless. Likewise a hanging file with an unlabelled tab in a drawer. Containers or folders with the wrong inscription, such as a folder marked "2003", in which the current documents are filed, are always a source of surprise.
5. Label sensibly
When organising your documents, label them as clearly as possible. Terms like "Miscellaneous" or "Important!" are as meaningless as an empty label. When tidying up and creating order, add to the labelling if you add a new category - for example, if the folder "Offers" now also contains the documents "Contracts".
So, now everyone should be ready to start the office day well organised! Repeat these five steps at certain intervals and check yourself by means of a checklist so that the added value thus created can be maintained in the long term.
Your Grieshaber Logistics Group AG